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Human Resources

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Human Resources Coordinator

The Human Resources Coordinator will support the Human Resources Department by performing a variety of tasks including, but not limited to the coordination of staffing resources, providing recruitment support, conducting exit interviews, providing administrative support for employee training programs, acting as an active participant in employee program roll-out, special project work and generalized employee assistance and counsel.  This role will also act as the primary point of administrative contact for the Human Resources Department and will provide clerical services for HR staff and coordinate and participate in special projects as required. This position is full time hourly (estimated 30 hours per week) and has flexibility of work hours during the day.

Essential Duties and Responsibilities include the following and other duties as assigned.

Administers Company’s recruitment efforts including but not limited to:

  • Sort resumes and distribute to hiring managers.
  • Schedule and coordinate interviews.
  • Maintain job descriptions via Monster.com and company website.
  • Assist with recruiting efforts – Distributor Support department.
  • Coordinates with hiring managers on proper approval for posting of open positions.
  • Works with hiring managers on screening and referring applicants per pre-established
    guidelines.
  • Submit background checks, drug screens and assessments.
  • Communicate hires with appropriate departments (HR/Payroll; IT; Operations; Hiring Manager).
  • New Hire paperwork preparation & organization.
  • New Hire paperwork (completed & accurate) to HR Generalist within 24 hours of hire.
  • Handle administrative responsibilities associated with the HR team
  • Audit employee data to comply with SOX requirements.
  • Proactively communicate to employees about Human Resource-related matters.
  • Create and maintain employee files and personnel records.
  • May prepare internal employee communications regarding Human Resources related programs or company policies.
  • Assist with answering general human resources questions for employees.
  • Collaborate with Human Resource staff to develop best practices and foster idea generation.
  • Assists in the completion of Human Resources Department projects as required.
  • Ability to be privy to sensitive information and conversations while maintaining confidentiality is required.
  • Other duties as assigned.

Education and/or Experience

  • Bachelor’s Degree preferred in Business, Psychology, Human Resources or equivalent.
  • 3-5 years related experience and/or training, or equivalent combination of education and experience. 

Qualifications

  • Attention to detail with the ability to organize and prioritize.
  • Track record of reliability, confidentiality and conscientious work habits.
  • Ability to adapt to work efficiently in a rapidly changing dynamic environment.
  • A team player that maintains a good, professional working relations with superiors, peers, subordinates and other department managers and personnel.

Skills

  • Must have ability to use Microsoft Excel, Word, PowerPoint and Keynote. Some knowledge of Adobe design software is a plus.
  • Must be online savvy.
  • Acute attention to detail.
  • Basic finance knowledge.
  • Basic technical understanding of audio visual equipment.
  • Excellent verbal and written communication.
  • Problem Solving – Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully and develops alternative solutions.
  • Organized – Plans and organizes tasks in an efficient productive manner. Focuses on key priorities.  Can juggle multiple projects.  Pays attention to detail.
  • Quality – Demonstrated accuracy and thoroughness; Looks for ways to improve and promote quality performance.
  • Adaptable – Adjusts quickly to changing priorities.  Copes effectively with complexity.  Flexes around new ideas, processes or environments.
  • Resilient – Able to spring back and recover quickly from difficult situations.
  • Competitive – Has the desire to win and be the best; naturally self-motivated.
  • Negotiation – Able to confer with another so as to arrive at the settlement of some matter; achieves favorable outcomes.
  • Technical – Understand how to use technology and other tools relevant to the job.
  • Self-Starter – Takes initiative by jumping into tasks and responsibilities.  Ability to thrive with little supervision and asks for assistance when needed.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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